Our Great Assistant program helps find, on-board, and train an Executive Assistant for you.

Your Great Assistant will help get the bottom 80% tasks off your plate so you can get back to focusing on the big picture of your business.


Over time, you’ll be astonished with what your Assistant can take off your plate. Over the last 3 years, my Assistant Sarah has taken over 200+ tasks for me, including:

  • 95% of my email inbox
  • all of Infusionsoft
  • all scheduling
  • all of WordPress
  • all billing, invoicing, and returns for customers
  • preparing docs for bookkeeper so our accounting is smooth
  • booking travel (flights and accommodations) for me
  • arranging parts of my home life, including house cleaners and dentist visits
  • and on and on and on….

Our program helps make this possible for you too!


We surveyed 147 Entrepreneurs, and 98.6% had one or more of these “Big Six” Concerns with getting an Assistant:

  • I can’t let go of control
  • I don’t have the time to train an Assistant
  • I don’t have the time to manage them
  • I don’t know where to find them
  • What should I delegate?
  • What should I pay them, and how do I make them profitable?

Our program helps you overcome all of these.


In our expertise of having placed dozens of Assistants with Entrepreneurs, we’ve identified these 3 major pitfalls for Entrepreneurs trying to hire an Assistant on their own:

1. Hiring the Wrong Assistant

Frankly, most Entrepreneurs hire the wrong Assistant in the first place and the relationship is doomed to fail from the beginning.

Too often Entrepreneurs hire someone too similar to themselves, which means the same strengths and weaknesses just get multiplied.  Instead, you need an Assistant with enough similarities you can get along nicely, mixed with enough differences to make u for your weak-spots.

We find the right Assistant for you.

2. Poor / Non-Existent On-boarding and Training

Too often we hear about Entrepreneurs throwing their new Assistant in the deep end of the pool.  The Assistant gets overwhelmed, quits, and the you are back where you started.

With no on-boarding and training in place, the same failures are doomed to happen again and again.

We provide training to your new EA, and guide their whole on-boarding process into your company so it’s as smooth as possible.

3. Poor / Non-Existent Delegation

Telling your new Assistant, “Take over my email inbox” is a recipe for disaster.  It’s the wrong place to start, and entirely the wrong approach.  There’s a true science to delegation, and very, very few Entrepreneurs have any proper training in how to be effective at delegation.

When I give pen and paper to an Entrepreneur and ask them to write down the first five tasks they’d delegate, they stare at me blankly.  For lack of a better answer, they scribble “Infusionsoft” or again “take over my email inbox.” Yikes!

We coach you through exercises to “unpack” your brain into bite-sized chunks for your Assistant.  We coach your new Assistant through how to unpack your brain and get a proper delegation so they can work without bothering you with 1,001 questions.


We don’t blame Entrepreneurs.  Proper hiring is both complicated and time-consuming.

Combing through dozens, possibly hundreds of resumes is a serious drag.

Even worse than the long process of hiring one Assistant?  Screwing it up and having to start all over with a new candidate.

Enter Great Assistant.

We take care of:

  • All Advertising

  • Screening

  • Work-Testing

  • Kolbe-Matching

  • Interviewing

  • Basic Training

…and present you with 1-3 candidates for your consideration.

Once you approve an Assistant, we proceed with doing as much on-boarding and training so you can focus on the big parts of your business.

Once your Assistant is ready for action, we continue to support both you and your Assistant through:

  • ongoing training

  • private mastermind for your Assistant to participate in and ask questions

  • ongoing tutorials on new tools you’d like them to learn

  • a 90-day guarantee where we’ll find you a replacement if your original Assistant doesn’t work out


One-time Match Fee is $3500 USD

There’s approximately 4 hours of work we need you to complete.

There’s approximately 4 hours of meetings for you to participate in.

There’s an ongoing, monthly $95/mo membership fee for your Assistant to access our training and community.  This starts 30 days upon your Assistant being matched to you.  Highly recommended you continue this membership for your Assistant in their crucial first months of work.

Here’s some benefits your Assistant will get by being in our community:

  • They can ask unlimited questions and get support from the Profit Factory team
  • Continuous learning opportunities with various business tools
  • Monthly training sessions on business topics and tools such as project management, social media, etc…
  • Access to the collective knowledge of over 30 Assistants and growing. A great way to get inspired and to connect with peers
  • VA University and certification program
  • Live weekly calls with our training consultant to answer any questions or discuss challenges.

As an added bonus, you also get access to Tim twice a week where you can ask him any question related to business. Tim currently charges $1000/hour, but you get access to him included in the membership fee.

And of course, you can cancel anytime.


Do all exercises, attend all meetings, and we guarantee your Assistant will be a great fit for you and your company, or else we’ll find you a new Assistant.

“I already have recommended you guys! My VA has been a really good fit for me so far, … she’s a quality candidate and I see myself working with her for a long time.”

Austin BrawnerCEO, ECommerceInfluence.com
“My VA is a totally awesome match for me, she’s amazing at what she does and I am free from worries about that now. And the continued guidance I am getting from Profit Factory is fabulous,…it’s perfect that I can connect with Nancy!) when I get insecure about how to handle something she always helps me on and reassures me that I’m doing quite well. Getting/building the confidence to being the great boss I want to be and that gets the best out of my employees is vital for me and mu business. It gves me peace to have that back up. “
Sacha KnopCEO, Soulwise Academy
“My VA is a fantastic match and I am very happy. Your team is great and I was very happy to work with them. But your real strength comes from the Kolbe match and the dedicated one-to-one match between the entrepreneur and their assistant.”
Steve FrenchPresident and Founder of Infomatix

Do You Qualify?

If you say ‘Yes’ to two or more of the questions below, then there’s a good chance we can get you matched up with one of our trained Assistants.

  • Are you currently working 60-80 hours/week with no end in sight?
  • Is your business making over 6 figures in sales?
  • Are you currently checking your own email and scheduling your own calendar?
  • Do you see the value in someone taking over your $15/hour tasks?
  • Have you tried to hire an Assistant in the past and failed?
  • Do you have the resources to pay an Assistant $15-$20/hour?

Schedule An Interview To See If There’s a Match


Nancy Hoopes at: hiring@ProfitFactory.com will meet with you in order to gather information regarding your business and the tasks you need to delegate.

Once Nancy has the information she needs and she thinks our program will be a fit, she’ll begin to match you up with a qualified assistant to fit your needs.

I’m cheering you on as you travel the path of Entrepreneurship!

Onwards and Upwards,

Tim Francis, Founder
Great Assistant Program
Profit Factory