Hand off your inbox and your calendar — once and for all.
Two self-paced courses that show you exactly how to hand off the two things that eat your day to your assistant. They're built on more than nine years of me doing it with my own Great Assistant.
From 10,000+ unread emails down to 10.
Ten years ago I was a coach and consultant past six figures, working 80-hour weeks and more than $200K in debt. Every time I sat down to do important work, an email pulled me out. Each one cost me about 30 minutes of focus. I felt busy, but I didn’t get anything done.
I tried everything. The Pomodoro Technique, faster email apps, five-sentence replies. All of it made me a little quicker. None of it set me free. That’s when it hit me: I had a “Who” problem, not a “How” problem.
So, terrified, I handed my inbox to my assistant. For a week I checked every email she sent. By week three I opened my inbox to 10 unread emails. By week four I laughed out loud. I should have done this five years earlier. My calendar was next. That was the second-biggest productivity jump of my career.
Checking your own email costs you about five work weeks a year.
The average entrepreneur checks email every 30 minutes. That’s 16 times a day, 240 days a year, at a conservative 3 minutes a check.
Inbox checks a year
16 a day × 240 working days. Every one of them pulls you out of deep work.
Spent reading and replying
At just 3 minutes a check. That’s roughly 24 working days a year, or about five work weeks.
To refocus, every time
Research shows that’s how long it takes to get back on task after a distraction. Add that in and the real cost is many times higher.
What those hours are worth if you bill for your time
Time compounds just like money. Every year you wait, the bill gets bigger.
Delegate Your Email Inbox
The proven 2-week plan to hand your inbox to your assistant, even if you have thousands of unopened emails right now. Your assistant learns to spot the 2% that needs you and handle the 98% that doesn’t, and nothing from clients, colleagues, friends or family slips through.
You’ll discover:
- —Why harmless 2-minute emails add up to “death by a thousand paper cuts”, and what they’re really costing you
- —The 2-week handoff plan that gets your inbox off your plate for good
- —How to organize your inbox so action items stand out from the promotional noise
- —What to do if you use your inbox as a reminder system, and still forget things that cost you money
- —How to train your assistant so they aren’t overwhelmed on day one, and know exactly what deserves your attention
- —How to reach inbox zero every day, even starting from hundreds or thousands of unread emails
- —How to stay responsive to clients and protect your time for focused work
- —How to keep the personal touch when someone else is replying for you
- —Risk-management strategies for sensitive emails, personal messages, and private accounts linked to your inbox
- —What to do if you’ve been burned before and are scared to try again
Inbox Freedom Script
No impersonation. Your assistant uses a fully transparent script, so the people you work with feel like VIPs and get fast, professional replies.
Inbox Processing Flowchart
The “master key” your assistant checks whenever they’re unsure. It tells them whether an email needs you or whether they can handle it.
1 Month of Office Hours
Bring any question about delegating your inbox, or about working with an assistant. Start your month whenever you like.
Delegate Your Calendar
No more missed client meetings. No more scheduling conflicts. No more hunting for Zoom links five minutes before a call. Your assistant runs your calendar, and you spend your hours in your zone of genius: marketing, selling, and serving clients.
Here’s what you get:
- —How to plan your perfect week, with personal time, self-care and family built in, so you excel inside and outside your business
- —A framework for every type of meeting, so your assistant books them efficiently without asking you every time
- —How to show up prepared for every meeting, with the links, notes and details already in front of you
- —How to build “landing spots” into your calendar for deep work, meetings and shallow work, instead of scattering them everywhere
- —How to keep your calendar flexible as your business and life change, so it never feels set in stone
- —The right weekly rhythm between you and your assistant, so you stay in sync even when the curveballs come
- —The tech stack that sets you both up for success, without the fluff
- —How your assistant works smoothly with clients, vendors, partners, friends and family, with no awkwardness
One missed client meeting can undo years of good work.
I still remember the sinking feeling. I was buried in a project, lost track of time, and blew right past a client call. Then came the scramble: the apology email, the phone calls to reschedule, and the quiet question on the other end about whether I could be counted on.
I’d spent years building a reputation for great service, and one slip put it at risk. That’s when I handed my calendar to my assistant, and it turned into the second-biggest productivity jump of my career, right after getting the assistant in the first place.
“It takes 20 years to build a reputation and five minutes to ruin it.”
What changed for me: no more conflicting appointments, no more hunting for meeting links, and no more scattered days. The worry about what I’d missed was replaced by a sense of calm. And the things I kept skipping, like the gym and time with friends and family, finally made it back onto my calendar.
Built for entrepreneurs who are done being their own assistant.
You’re ready to let go
- ✓You have hundreds or thousands of unread emails, and just thinking about it gives you anxiety
- ✓You check email several times an hour out of habit
- ✓You juggle appointments, fight scheduling conflicts, or have missed meetings that mattered
- ✓You use Gmail or a Google-based email account
- ✓You have a solid assistant, or you’re planning to get one soon
A couple of honest caveats
- ✕You don’t have anyone to delegate to. Start here instead and we’ll find your Great Assistant
- ✕You’re looking for a faster email app or a productivity hack. This is about who does the work, not how fast you do it
About Tim and his trainings.
“Easily the best investment I’ve made in my business… ever. Tim and his team are the real deal.”
“You’ve taught me so much over the years AND have made me a much better entrepreneur… learn from Tim and join anything he puts out.”
“I’ve seen a lot of people offering ‘help’ to small business owners. This is the first time I’ve seen the real deal.”
“Have been following Tim Francis and Profit Factory for about 4 years, it’s been a mindshifting experience.”
Pick where you want your time back first.
Both courses are self-paced. Start today, and hand the first piece off to your assistant this week.
Delegate Your Email & Calendar
Both courses, plus every bonus: the 3R Method and the Calendar Mastery Method, the Inbox Freedom Script, the Inbox Processing Flowchart, and a month of Great Assistant Office Hours. Save $1,000.
Delegate Your Email Inbox
The 3R Method course, plus the Inbox Freedom Script, the Inbox Processing Flowchart, and a month of Great Assistant Office Hours.
Backed by our 365-day money-back guarantee.
Delegate Your Calendar
The Calendar Mastery Method: your perfect week, a meeting framework, landing spots, a weekly rhythm with your assistant, and the tech stack to run it.
Don’t have an assistant yet? Book a discovery call and we’ll find your right-hand person.
Frequently asked questions.
Do I need an assistant already?
Which email platform does this work with?
Will my assistant be pretending to be me?
What about my bank accounts and other private logins tied to my email?
I've handed off my inbox before and it went badly. Why would this be different?
Do I have to buy both?
How many more years will you spend in your inbox?
Every minute, week, month and year matters. You can’t get back the time you’ve already lost, but you can start buying back your future today.
Onwards and upwards.